Office Coordinator
COMPANY PROFILE:
Our client is the world’s premier digital media investment company, owns and operates over 25 highly authoritative brands across various verticals, including entertainment, sports, technology, automotive, gaming, and travel. Specializing in acquiring, operating, and growing properties that are mission-critical in their respective environments, and they are at the forefront of media investment.
POSITION OVERVIEW:
We are seeking an organized and driven Office Coordinator. This person will oversee all aspects of the office operations and will support the New York, NY location. In this role, you will play an important part in ensuring the daily operations run smoothly while maintaining the facility in an orderly fashion.
RESPONSIBILITIES:
- Manage the day-to-day, the office setup, meeting and greeting clients, administrative desk work and managing the inbound/outbound calls.
- Support the EA team in planning the company and other events.
- Coordinate meetings, inventory management, budgeting and ensure follow-up on action items.
- Manage the purchasing and invoice process for executives. Be responsible to handle larger purchases of any kind.
- Managing budgets.
- Reserve event spaces when needed, and prepare regular memos and emails for the entire office.
- Cultivate relationships with vendors and or service providers, negotiating vendors of any sort.
- Booking travel arrangements.
- Project management.
- EA Tasks.
PREFERRED PROFILE:
- Experience in customer service, reception or similar field.
- Ability to multitask and prioritize tasks effectively.
- Strong verbal and written communication skills.
- A valid driver’s license.
- Highly organized and detail oriented.
- Team first mentality.
- Proficiency in Microsoft office suite.
LOCATION: New York City
Job ID# 3096134
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