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COMPANY OVERVIEW:

This is a leading global manufacturer of highly engineered sensing, control, and sealing components. They deliver mission-critical protection and valuable data for a wide range of systems, including appliances, heating, air conditioning, refrigeration units, industrial process equipment, motor vehicles, and aircraft. They have over 4,000 employees worldwide across 10 manufacturing facilities dedicated to keeping people and their homes safe.

With a track record of over 75 years of innovation, quality, specialized expertise, they promote a highly collaborative approach, and a commitment to growth – working together with customers as a valuable partner, helping to meet their critical objectives. They recently re-established ourselves as an independent company and are looking for entrepreneurial minded candidates to help the company grow

POSITION OVERVIEW:

We are seeking a proactive Administrative Assistant that will be accountable for managing a broad variety of administrative tasks for the CEO and key members of their staff including the CFO. This will include proactive management of an active calendar of appointments and meetings; composing and preparing correspondence and communication; arranging complex and detailed travel plans, itineraries and agendas; compiling documents for meetings; and handling expense reports. 

RESPONSIBILITIES:

• Support the CEO and their executive staff with internal and external commitments related to meetings, appointments, and planning; assist with prioritizing obligations, and flag important and urgent items for attention
• Coordinate travel, transportation, and hotel accommodations, as well as manage destination itinerary and process travel expenses
• Conduct research on and assemble material required for presentations and reports
• Review, route, answer, and monitor follow-up actions on correspondence
• Answer and route phone calls, mail, and email messages
• Draft memoranda and prepare/distribute announcements to employees
• Communicate with the general staff on behalf of the CEO and coordinate logistics of high-level meetings, both, internally and externally

Communication and Human Resources Support:

• Draft and distribute general employee communication on key announcements and events; Maintain organizational charts
• Distribute calendar invitations for employee webcasts and distribute call information to remote workers; confirm webcasts connect appropriately at the scheduled time

Meeting and Facility Support:

• Organize employee lunches for in-house training and meetings, as requested, and process related expenses to the appropriate cost-center
• Ensure any requested events, both on and offsite, are planned and executed on time and on budget
• Serve as principal contact and source of information to staff members and external customers
• Support maintenance requests; liaise with 3rd party maintenance providers
• Purchase and maintain an inventory of office supplies

PREFERRED PROFILE:

•  5 to 7 years of experience in an executive administration role
• Bachelor’s Degree, preferred
• Ability to manage calendars and organize meetings across multiple time zones
• Ability to create presentations, emails, and agendas based on direction from leadership
• Proficient utilization of MS Office, including, MS Word, Excel, and PowerPoint
• Demonstrated proactive mindset
• Ability to work independently and with professional discretion
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks, seamlessly, with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners

LOCATION: Columbus

Job ID# 1892374

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